2. How to book Time Off

To book Time Off, click on Time + Expenses and then the Time Off option from the menu.

This will take each user to their own personal Time off Calendar, each colour represents the following:

Green = Time off which have been Approved.
Yellow = Time off which have been Requested but not yet Approved.
Red = Time off which have been Rejected.
Grey = Public Holidays.

In the top left of the page, there is a Dropdown menu where you can select whether to look at your own personal calendar or a member of your team’s calendar, if you don’t have the available permissions this dropdown option will not be available.

To book some time off:

Step 1: Click on the day that you wish to have off and a box will appear.

Step 2: Choose from the Dropdown menu the type of leave you would like to take. Then enter how many days you wish to have off along with any notes you wish to add and Click Save. The number of days you enter should be the actual number of days you will be off work, CMAP will take care of accounting for Public Holidays and weekends if your request spans either of these.

The request will then be sent to whoever approves your time off and the days will appear in Yellow in your Calendar (Time off which have been requested but not yet approved).

Once the request has been processed, the days will then either turn Green (for Approved Time off) or Red (for Refused Time off).

NOTE: If you wish to cancel the Time off requested, you can click the days and click Cancel or Edit the information that you had already entered. If you do amend your time off, then a new request will be sent to your Time Off Approver for consideration.

When time off is approved an email containing a calendar appointment will be sent so that you can quickly add your time off to your calendar.

NOTE: If you have “Auto Populate Timesheet with Time Off “ enabled any time off you have booked, that is approved, will be automatically added to your timesheet.