So once you have successfully forecasted your revenue for the project, you can now have a look at what happens as time moves on and months are closed in CMAP. This is where we start to think about the Historic Options.
Historic Options are where you tell CMAP exactly how you would like to Recognize the Revenue for the project when the month is completed and closed.
When you close the month, CMAP looks at the Historic Option you have set for the project and calculates the amount to be Recognized in that month based on this option, it then locks in the value so that it can't be edited and this is the amount you have Recognized in the month.
The Historic Options available are as follows:
Percent Complete - uses the percent complete of the project (captured when the month is closed) to determine the amount of Revenue that can be Recognized
Invoiced - uses the value of invoicing for previous months to determine the value that can be recognized
Manual Entry - uses any values entered manually into the revenue scheduling tool to determine the amount of revenue that can be recognised, these values will be locked once the month is closed.
Time Recognition (Resourced Time and Materials projects only) - uses the value of the time chosen to recognise in the period. Time entries are manually selected using the Time to Recognize link on the BvA. For more details have a look at this GUIDE.
So you first need to set the Historic Option on the project and then do this for all of your CMAP projects (this would usually be done by the Project Manager when they first win the project in CMAP). To do this, click on the Historic Options button in the blue bar and select how you would like to do this.
Once you are happy that these have been set for all of your projects, you are ready to close the month.
Note |
Make sure that all other month end procedures have been completed first, e.g. Invoicing is completed, % Completes have been updated etc |
Go into Finance > Recognized Revenue > Close month and then click the 'Close' next to the month you wish to close. When this has updated, you will see a note against this month telling you when the month was closed and by whom.
If you then go back to the Revenue Scheduling panel for the project, you can see that the value for the month you have just closed is now fixed and un-editable and this has been calculated according to the historic option you had set, e.g. 35% of $50,000 = $17,500
Follow on to the next guide using this LINK
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