Purchase Invoices

This lesson explains how to use the Purchase Invoices tool in CMAP. This tool is used to enter Purchase Invoices quickly across all projects from one central place.

Step 1: Go to the Admin tab, find the Purchase Invoices tool and click it.

Step 2: Enter your Purchase Transaction details:

• Project – Search and select the relevant Project.
• Additional – Select the Item it relates to e.g. 'Printing'.
• Supplier – Select the relevant Supplier.
• Transaction Date – Enter the relevant Transaction Date.
• Invoice No – Enter the Supplier’s Invoice Number.
• Internal Reference – Add an Internal Reference, if you wish ('N/A' is fine).
• Nominal Code – Select the relevant Nominal Code.
• Description – Provide a description (this will appear on the Project’s Budget vs. Actual for the Project Manager).
• Currency – Select the relevant Currency.
• Net – Enter the Net amount.
• VAT Rate – Enter the appropriate VAT Rate.

TIP: Use the Tab ↹ key on your keyboard to speed up entering the information.

Step 3: Click Save.

NOTE: Purchase Invoices can also be added to a Project on its Budget vs. Actual page.