Mileage Rates Management

This lesson explains how to use the Mileage Rates Management tool in CMAP. Mileage rates are used to calculate values in the expenses area.

Editing Existing Mileage Rates

Step 1: Go into the Admin tab, find the Mileage Rates Management tool and click it 

Step 2: Select the Office you wish to set the rates for from the dropdown list.

Step 3: Select an existing Group from the dropdown list.

Step 4: Click the Edit pencil edit icon, make the appropriate edit(s) and click Save.

NOTE: To delete an existing rate, click the 'X' next to the appropriate rate. Then click Yes on the 'Are you sure you wish to archive this mileage rate?' pop-out.

Adding a New Group

Step 1: Go into the Admin tab, find the Mileage Rates Management tool and click it.

Step 2: Select the Office you wish to set the rates for from the dropdown list.

Step 3: Click the Add New Group link.

Step 4: Fill in the pop-out form, giving the Group a name e.g. 'Personal Car' and a Threshold e.g., '10000' miles.

Step 5: Click Add Group.

NOTE: The Group will now be an available option in the dropdown list for that Office and you will now need to add the relevant mileage rates to it.

NOTE: Thresholds notify CMAP the points at which different values need to be applied. For example, you may pay a rate of 45p per mile up to 10,000 miles, and 25p per mile thereafter. Setting a Threshold of '10000' tells CMAP to pay 45p for every mile up to 10,000 miles, then 25p for every mile thereafter.

Step 6: Add a new Mileage Rate by entering the relevant details: Mileage Type, Rate & Excess Rate, and click Add.